Presentation Guidelines

Your poster was assigned a number (ranging from 1-73) which corresponds to the poster board located in Capital 5. Please click here to find your poster board number. This is different than the paper number assigned through Papercept.

Poster Presentation Guidelines

Poster sessions are a valuable method for authors to present papers and meet with interested attendees for in‐depth technical discussions. Therefore, it is important that you display your results clearly to attract people who have an interest in your work and your paper.

Preparing your Poster Presentation before the Conference

Your poster should cover the KEY POINTS of your work. The ideal poster is designed to

(1) Attract attention
(2) Provide a brief overview of your work
(3) Initiate discussion and questions.

The title of your poster should appear at the top in CAPITAL letters about 25 mm (1″) high.

The author(s) name(s) and affiliation(s) are put below the title.

**This year the provided poster boards are Vertical and measure 4 feet in width and 8 feet in height.** 


Your paper should fit within the following dimensions:

  • 3.75 feet wide (114.3 centimeters)
  • 7.58 feet tall (231.14 centimeters)

Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparations at the conference. If you think you may need certain materials to repair the poster after traveling, BRING THEM WITH YOU.

Use color to highlight and make your poster more attractive, by using pictures, diagrams, cartoons, figures, etc., rather than only text wherever possible.

The smallest text on your poster should be at least 9 mm (3/8″) high, and the important points should be in a larger font. Make your poster as self‐explanatory as possible. This will save you time to use for discussions and questions.

Onsite Information – Posters

Please follow these instructions for your poster presentation. All posters will be located in the Capital Ballroom 5. Posters should be prepared according to the instructions provided above. The poster boards are vertical (NOT horizontal).Push pins or tape will be provided so you can affix the poster to the board.

On your assigned day, your poster will have to be setup per the schedule below regardless of what time you are presenting. If you are not able to stand by your poster session, your co-author must do so, or you will be considered a no-show (see our no-show policy on the website).

Poster boards will be numbered and the assignments will be posted here 1 week before the meeting and will be also provided on site. Although your poster will be displayed all day,all posters for the day you were scheduled will have to be affixed to the board between 12:00 – 13:00 Tuesday and on Wednesday, Thursday and Friday between 07:15-07:30. Posters will not be allowed to be set up during the actual poster session. You must stand by your poster and be available to discuss your presentation on the day/time you were assigned.

  • Tuesday, 29 April – Session 1 – 14:40 – 16:10 -Posters, Exhibitors, and Coffee Break
  • Wednesday, 30 April – Session 2 – 08:20 – 09:50 -Posters, Exhibitors, and Coffee Break
  • Thursday, 1 May – Session 3 – 08:20 – 09:50- Posters,Exhibitors, and Coffee Break
  • Friday, 2 May – Session 4 – 08:20 – 09:50- Posters,Exhibitors, and Coffee Break

Please remove your poster only during the times indicated below. If posters are left up, they will be automatically discarded: Tuesday – please remove your poster after your session and before 17.00. On Wednesday and Thursday – please remove between 18:30-19:00;Friday, please remove your poster immediately after your session ends or between 13:05 – 13:20.

Oral/Slide Presentation Guidelines

Preparing your Slide Presentation before the Conference

For oral presentations, a laptop PC, video projector,microphone, and laser pointer will be provided. The laptop PC will have Windows XP, Adobe Acrobat, Media Player, and MS PowerPoint. You must go to the meeting room you were assigned the morning of your talk to pre-load your presentation between 08.30-09.40 for those assigned to a morning session or between 12.30-13.00 if you were assigned to an afternoon session. You will not be able to upload your presentation during the actual session. We will strictly adhere to a 15-minute presentation time slot(be prepared to present no more than 10-12 slides) and there will be a 5 minute Q&A. For Special Sessions and Challenges, you will have instructions sent to you about the length of the presentation. The other information above about the uploading times does pertain to you.


  1. Any multi-media files will not be on the USB, in print materials or submitted to Xplore.
  2.  For any non-copyrighted 4 page papers, those papers will not be included in the author index for the USB, nor will the authors be listed on the author index
  3. The 4-page presented papers will be submitted to Xplore within 60 days after the conference. It may take a few weeks for them to be posted.